Join us.

Business Ops

Office Manager

The Company

BenevolentAI unites technology with human intelligence to re-engineer drug discovery and deliver life-changing medicines. We have developed the Benevolent Platform®, a drug discovery platform built on powerful data foundations with state of the art machine learning and AI technology. Our technology empowers scientists to decipher the vast and complex code underlying human biology, find new ways to treat disease and personalise medicines to patients. Benevolent has active in-house R&D drug programmes in disease areas such as neurodegeneration, immunology, oncology and inflammation and has research and commercial collaborations with leading pharmaceutical and research organisations. The company is headquartered in London with a research facility in Cambridge (UK) and a further office in New York.

Who we are

We are an eclectic bunch at Benevolent, united by our belief that innovative thinking and purposeful technology can truly change outcomes for the better. Our mission is to re-engineer drug discovery and deliver life-changing medicines for patients in need and we do this by applying AI, machine learning and other advanced technologies to reinvent the ways drugs are discovered and developed. We strive to bring together unique skills and perspectives across biology, chemistry, engineering, AI research, informatics, precision medicine and drug discovery.

The Role

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. An energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.

Primary Responsibilities

  • Oversee daily operational tasks in order to keep the office running smoothly, ensuring it is clean, organised and stocked as a great place for colleagues and visitors
  • Organize and schedule meetings and appointments
  • Partner with Head of Office Operations & NY People Partner to maintain office policies as necessary
  • Coordinate with UK IT department on all office equipment procurement and setup
  • Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time
  • Project manage and lead on office space lease renewals and/or office moves as needed
  • Provide general support to visitors
  • Responsible for creating PowerPoint slides and making presentations when requested
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are secured for protection, retention, record disposal, retrieval and staff transfers
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Ensuring that the office continues to be a safe and legally compliant space both during any pandemic restrictions and beyond, supporting remote working and phased return to the office in line with government guidelines and company decisions

We are looking for someone with

  • Previous experience and demonstrable success within an Office Management role
  • Previous experience of supporting with administrative duties
  • Exceptional communication skills to liaise with Executive Management and service providers
  • Great problem solving, solution-based approach to work
  • Ability to manage projects and multitask and prioritise work
  • Great attention to detail
  • Well organised and excellent time management
  • Able to work to tight deadlines and manage multiple priorities
  • Approachable and able to build great relationships at all levels of the organisation
  • Collaborates well with different teams on a daily basis and in project work
  • Good systems skills, with proficiency using Google Suite and/or Microsoft Office packages

Together, we envision a world in which no disease goes untreated. If you are benevolent, curious, want to tackle real world problems and are willing to embrace new ideas, hit that ‘apply’ button and join us.

Important Note

It has come to our attention that unfortunately fraudsters have been falsely offering jobs and set-up fake interviews under the guise of being a Benevolent recruiter. We therefore advise you to be very stringent about who is reaching out to you. Any enquiry from our team will only be made via the email careers@benevolent.ai or an email from this domain @benevolent.ai. Please flag any suspicious contact request to hello@benevolent.ai