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Business Operations

Office Assistant

BenevolentAI, founded in 2013, creates and applies AI technologies to transform the way medicines are discovered and developed. BenevolentAI seeks to improve patient’s lives by applying technology designed to generate better data decision making and in doing so lower drug development costs, decrease failure rates and increase the speed at which medicines are generated. The company has developed the Benevolent Platform™ - a discovery platform used by BenevolentAI scientists to find new ways to treat disease and personalise drugs to patients.BenevolentAI is HQ’d in London with a research facility in Cambridge (UK) and further offices in New York and Antwerp. BenevolentAI has active R&D drug programmes from discovery to PhaseIIb in disease areas such as ALS, Parkinson’s, Ulcerative Colitis and Sarcopenia.

The Role

The Office Assistant is responsible for maintaining a clean, organized, and well-run office environment where we can all best deliver on our goals. We are seeking a friendly and enthusiastic individual to take on this role on a six-month basis, ideally 9am EST–1pm EST, Monday through Friday.

Our office is open now at a limited capacity due to the COVID-19 pandemic. The expectation would be to work in the office three days a week (the other two days work from home), and later in the year would likely gradually amp up to five days a week in the office. You should be able to start as soon as possible.

There are thousands of diseases with no treatments today. Help us meet this challenge!

Primary Responsabilities

  • Be creative to provide the best working environment for the team
  • Act as an ambassador for the company with all visitors and vendors, helping in a professional and pleasant manner, providing a reliable and dedicated service.
  • Work with key stakeholders to run facilities and office projects
  • Be the on-site head of Health and Safety: make sure there are first aid supplies available, lead the fire evacuation plan, ensure and monitor compliance with safety regulations
  • Assist in onboarding new employees as they join; conduct the office onboarding and first day tour
  • Be the point person for on-site IT in collaboration with the London-based IT team: Ensure WiFi, video conferencing units, and laptops are operational and repaired if malfunctions arise. Load new laptops with company software and track all the locations of all local IT inventory.
  • Ensure the security of the office space and make sure doors are locked at the end of the day.
  • Maintain in-office records: labor law posters, HR documents, Health and Safety records, etc.
  • Keep the office facility in good standing; ensure it is clean, organized, and well-stocked with supplies and snacks
Additional Responsibilities
  • Care for and maintain office plants
  • Receive and unpack all mail, packages, and deliveries
  • Implement and manage policies and procedures for optimal use of the space in collaboration with HR, Comms, and Office teams
  • Work with People and Comms functions on the development of wellbeing practices at work.
  • Other miscellaneous tasks, as directed by the Office Manager and Head of Office Services

We are looking for someone with

  • A friendly, confident, and approachable manner; able to put people at ease and to work with people from different backgrounds and experiences
  • Eager about hands-on work and pitching in wherever needed; willing to get your hands dirty
  • A positive outlook, and an energetic style
  • Excellent time management skills
  • High standards in everything you do
  • The ability to work autonomously and run tasks solo
  • Proactive and able to anticipate issues/risks and plan accordingly; take preventative action
  • Capacity to deal with a wide variety of different tasks, and come up with innovative solutions to challenges
  • Passion for making an impact through creating a work environment where people can thrive.
Qualifications/Experience
  • Start-up experience – worked in a multi-dimensional support role with lots of moving parts for a growing and ever-changing environment
  • Experience in dealing with the public in a customer-facing or hospitality role
  • Experience providing a high level of service in an office environment

Who we are

We are an eclectic bunch at Benevolent, united by our belief that innovative thinking and purposeful technology can truly change outcomes for the better. Our mission is to re-engineer drug discovery and deliver life-changing medicines for patients in need and we do this by applying AI, machine learning and other advanced technologies to reinvent the ways drugs are discovered and developed. We strive to bring together unique skills and perspectives across biology, chemistry, engineering, AI research, informatics, precision medicine and drug discovery. Together, we envision a world in which no disease goes untreated. If you are benevolent, curious, want to tackle real world problems and are willing to embrace new ideas, hit that ‘apply’ button and join us.

Important Note

It has come to our attention that unfortunately fraudsters have been falsely offering jobs and set-up fake interviews under the guise of being a Benevolent recruiter. We therefore advise you to be very stringent about who is reaching out to you. Any enquiry from our team will only be made via the email careers@benevolent.ai or an email from this domain @benevolent.ai. Please flag any suspicious contact request to hello@benevolent.ai